Conference call recording is an easy, cost effective and powerful tool to have. Most conference service providers give you the ability to record a conference call and prices range from free up to $100 or more per call. Here are a few reasons why you should consider recording your next conference.
Saves Time: Instead of pausing to take notes while on the live conference, simply record the call and worry about the note taking later!
Don’t Miss a Beat: Taking minutes of a meeting by hand can be problematic because we are prone to making mistakes, whether because we missed a vital piece of information or because of misinterpretation. Recording the call will leave nothing to chance and result in increased accuracy.
Increase Access: Recording a conference call means that you can make the information available to more people anytime and anywhere.
Once you have made a recording, it can be stored and shared in different ways which makes the whole process very easy and accessible, but also adaptable to your organizations needs. Imagine having an archive or library of prepared content that you can deliver and tailor to an individual person’s needs and requirements. Conference call recordings can be:
- Emailed by downloading the audio mp3 video file from your service provider
- Replayed via personal access code and phone number
- Replayed via a scheduled conference call open to anyone with the access code
- Downloaded and made available via a link on your corporate website
- Downloaded and streamed on your website, and finally,
- Saved to your local computer for easy archiving and storage for later retrieval
Recording How To
Each conferencing service provider will have different instructions but generally speaking, you will have the ability to initiate the recording yourself. If not press *0 and ask the operator about the steps required to record your conference.
Generally speaking, you can start a recording of an audio conference by using a touch tone command, such as *2. You then follow the audio prompts which may ask for a file number and confirmation of recording. You can also start your recording via any online moderation tools you may have access to.
For a web conference, starting a recording of both the audio conference and web presentation together can sometimes be advantageous. Recording is usually initiated via the conference software.
A final note on recording etiquette: usually, it is a good idea to let your participants know that they are being recorded. More often than not, participants will be automatically told via a voice prompt that the conference call is in record mode upon entry.
To sum up, conference call recordings are great power tools for your business. Next time you are having a conference call, consider recording the meeting: you never know when it may come in handy.